VOTING CHAPTER OFFICERS
Chapter President
As Chapter President, you shall lead your Chapter and chart the course the Chapter will follow during your term in office. The Chapter President is responsible for chapter budget, education and research goals, improving upon previous years' successes, and assembling a final chapter report for the year. The Chapter President attends the Region Presidents Meeting, Chapter meetings, and awards Chapter Award of Merit points.
Vice President, Technical
The VP Technical is responsible for planning, organizing, and directing the Chapter’s technical activities. Large Chapters might have a Technical Committee that works under the direction of the VP Technical. You are next in line to succeed to the Presidency if the Chapter President is unable to function for any reason. It is very important for the VP Technical to be totally familiar with the entire Chapter program so you are prepared to stand in for the Chapter President if necessary
Vice President, Education (Education Chair)
The key to success in this role is carefully planning the Chapter’s educational activities during the summer. A realistic evaluation of the Chapter’s resources is the best starting point. Determine your objectives for the year based on what can be logically accomplished during the next 12 months. Look at your Chapter’s roster with an eye toward using some of your more seasoned and talented members as teachers of the newer and younger members. Collaborate with your Chapter’s appointed ASPE Young Professionals Liaison (AYPL). Be creative. Just because something hasn’t been done before is no reason to not try it.
Vice President, Legislative
The Vice President, Legislative is responsible for planning and executing the Chapter’s programs in the areas of codes and ordinances as they relate to the Chapter’s membership. The Chapter VP Legislative works with the Society VP Legislative and liaisons with the local code-writing and regulatory organizations in any way that is beneficial to the Chapter.
Vice President, Membership
The duties and responsibilities of the VP Membership are well defined in the P&O Manual. In addition to those listed, the VP Membership also typically is responsible for planning and overseeing the Chapter’s social events.
Treasurer
The responsibilities of the Chapter Treasurer are easily defined as the Chief Financial Officer of your Chapter. As the Treasurer you handle the collection of chapter funds, disperse them in a timely manner, handle all bank deposits, record and log expense reports, and maintain financial records year over year. Additionally, the treasurer is responsible for sending monthly & yearly financial reports to the Society’s Treasurer Office, our Region Director, and our MN Chapter President. The treasurer also coordinates year-end documents with a Certified Public Accountant CPA for yearly state and federal tax payments. The Chapter Treasurer works with all chapter officers, on various tasks including website payments and event schedule with the Corresponding Sec. and Affiliate Liaison, as well as Membership VP, AYP Chair & Event Chair for planning events, the use of funds & allocation for future events. The treasurer also works with the Education VP for chapter-sponsored scholarships and provides recommendations to the other board members for funds available.
Administrative Secretary
The Administrative Secretary is responsible for all of the internal records of the Chapter. In addition, you are responsible for transmitting all required Chapter reports to the Society office and your Region Director. These reports are listed in the “Chapter and Satellite Reports” chapter of the P&O Manual. The logistics of accumulating and sending all of these reports will be simplified by establishing early in the year a procedure of transmittal with each of those responsible for generating the reports. Due to handling of all of the reports, the Administrative Secretary is one of the most well-informed members of the chapter.
Corresponding Secretary
The Corresponding Secretary’s duties are pretty straightforward. You handle internal Chapter correspondence, send out meeting notices, and work with the Chapter VP Membership to maintain the Chapter’s membership and mailing lists. This position often carries the additional duty of Newsletter Editor, which is addressed below.
Chapter Affiliate Liaison
The most important responsibility of the Chapter Affiliate Liaison/Resource Enhancement Chair (CAL/REC) is to provide a conduit for communication between the Chapter’s Affiliate members and the Chapter Board of Directors. Any issue raised by an Affiliate member should be brought to the board by the CAL/REC. In addition to this primary responsibility, the CAL/REC should be involved in promoting the Chapter through the local news media, including promotions involving trade shows, charity events, awards/professional recognition, and anything else of significance relating to the Chapter.
Non-voting chapter volunteers
Newsletter Editor
The Society P&O Manual mandates that each ASPE Chapter is required to publish a newsletter each month, so a Chapter member should volunteer or be assigned to be the Newsletter Editor. No matter the size of the Chapter, the Newsletter Editor should be assisted by a committee to handle proofreading, emailing, posting to the Chapter’s website, and printing and mailing (if hard copies are being sent). Many Chapters send their newsletters electronically and post them on their website to save printing and postage costs. Someone should always be available to step in and send the newsletter to the membership. The responsibility is too heavy to hang on just one person’s shoulders.
Chapter Website Manager
It is very important for all ASPE Chapters to have a functioning and regularly updated Chapter website. This is a crucial vehicle for keeping your Chapter members and the local industry informed about ASPE, Chapter monthly meetings, and special Chapter events, and it helps meeting and event attendees easily RSVP and pay, which assists your Chapter Treasurer in collecting funds.
ASPE Young Professionals Liaison (AYPL)
This appointed position serves as the link between the Chapter Board of Directors and the ASPE Young Professionals (AYP) special-interest group. The AYP group is open to all members 35 years old and younger. The Chapter AYP Liaison will work closely with the Chapter VP Membership to recruit young members.
